Reprodesk Reference Guide
Overview
Océ Repro Desk Client software is a digital print preparation and submission utility for wide-format documents. It allows you to assemble a set of digital files, predetermine output options, preview the drawings in What You See Is What You Print (WYSIWYP ) mode, and submit the set electronically to an Océ Repro Desk Server for printing.
Getting Started
After you install Océ Repro Desk Client software from the CD, you may launch the application from the Start menu or from the desktop icon. If you will be submitting files via FTP, you will need to obtain a username, password, and FTP address from your reprographer.
Technical Support
Contact your reprographer or print room administrator for assistance with Océ Repro Desk Client software.
Preparing and Submitting a Print Job
This guide details the following four-step process:
1. Add files to a job
2. Process files
3. Preview drawings
4. Submit the job
Quick Menu Buttons
(top toolbar) |
Preview Window buttons
(side toolbar) |
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Add - Add files to the job |
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Fit page
Zoom select
Move drawing
Pan view
Remove border
Clip drawing outside
Enlarge detail
Edit pen
Center drawing
Align tile block
Mirror
Rotate Clockwise
Rotate counterclockwise
Rotate 180 degrees
Negative paper
Toggle rasterization
Toggle colour outline
Outline polygon |
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Process - Process files to a print-ready format |
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Properties - Check scale, fonts, xrefs and more |
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View - Open drawing in Preview window |
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Pen - Configure pen set |
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Stamp - Configure digital overlay |
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Print - Send drawing to printer (server only) |
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Send - Submit print job to reprographer |
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Log - Open accounting log |
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Queue - Open a print queue |
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Publish - Send files to an Océ Plan Center digital plan room |
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Preparing & Submitting a Print Job
Step 1: Add Files to a Job
 1. Click the Add Files toolbar button.
2. Select the files you wish to add.
3. Click Open.
The selected files appear in the job window. You may also drag-and-drop into the job window from Windows Explorer.
Standard Settings
In the Options menu, select and confirm that Auto Detect Paper Size is selected and Auto Paper Rotate is not selected. When you close Océ Repro Desk Client software, these settings automatically will be saved.
Step 2: Process Files 
1. Click the Process toolbar button. Océ Reprodesk Client software assembles all necessary print information and converts the selected files into a print-ready format. A checkmark to the left of the file name indicates the file has been processed.
2. Océ Reprodesk software automatically will detect errors within the files. Follow the instructions on the screen to solve these problems.
3. Choose your preferred print settings in the job window (zoom percentage, paper format, media, folding, alignment, etc.).
4. Change setting for individual files by right-clicking with the mouse. Change settings for all files by left-clicking the column name.
Step 3: Preview the Drawings
Océ Reprodesk Client software allows you to preview your files in WYSIWYG mode. This means that the print preview on your screen is exactly the same as the resulting print.
1. Select a file in the job window, then click the View toolbar button. The file appears in the Preview window. You can also view a drawing by double-clicking on its name.
2. Use the Preview Window buttons on the right (see page 1) to modigy the image settings. Move the mouse pointer over the buttons for button details. Changes to setting in the Preview window will result in changes to the print. However, zooming in and out in the Preview window will not affect the print.
3. Click the Toggle Rasterization toolbar button to see how the file will be printed on a monochrome printer. Click the Toggle Color Patterns button to see how the file will be printed on a colour printer.
Note: Some files that need to be printed in colour can best be submitted unprocessed. In the job window, select the file and use the drop-down arrow next to the Process toolbar button to select Unprocess Drawing. Select Yes in the Colour column of the Job window for any files that need to be printed in colour.
4. Click the Enlarge Detail tookbar button to enlarge a specific drawing detail. Only the information depicted on the paper background will be printed.
5. Click the Next and Previous buttons at the bottom of the Preview window to review all the files in your job.
6. When you are satisfied with the pre-proff of the output, close the Preview window. your job is now ready to be submitted for printing.
7. Select Save Job from the File menu to save the entire print-ready job so it can be opened agin at a later time.
8. Print check-plots on a small-format Windows printer by selecting Print Windows from the drop-down menu using the arrow next to the Print button.
Modify Pen Settings
Pen sets control the appearance of lines. Properties such as line width, shading and colour can all be set within Océ Reprodesk Client software. If you are using plot files with embedded pen widths, colours, patters, etc., you can use the embedded pen information or override the embedded pens and use a Reprodesk pen set. Click the Pens toolbar button or press Ctrl+H to access the pen control dialogue.
Step 4: Submit the Job
1. Click the Send Job toolbar button, select the appropriate submission method, and click OK. The Job Information dialogue appears. Complete the digital work order form in detail. Items depicted in bold are mandatory.
2. Follow your reprographer's instructions for the best method to request the number of sets or copies. Typically, if you need copies of the files, set the copy value in the Copies column of the Job window. If you are requesting sets, indicate the number of sets in the work order.
3. Choose Yes in the Archive Job section to instruct your reprographer to archive the print job for future reprinting.
4. Type any additional instructions in the Job Instructions section of the order form. Your print job is now ready for submission.
5. Select the Submit button. A job summary including the file names appears.
6. Click Print for a hard-copy of the job summary for your records.
7. Click Send Job to submit the job to your reprographer. Your job is submitted and a notification will appear on your screen.
Tip and Tricks
- You can use the right mouse button to perform numerous tasks within Océ Reprodesk Client software. Right-click on a field in the job window for context-sensitive menus. Shortcut keys are also displayed in the File and Edit Menus.
- You can edit properties by double-clicking individual fields in the job window, or change properties for the entire set by clicking on a column header. You can also make changes in the Imaging Properties dialogue by clicking the Properties toolbar button.
- You can add a digital stamp to a drawing or set of drawings using the Stamp toolbar button, and stamps can be saved and reused. You can also overlay multiple images by selecting a file and choosing Add Overlay from the right-click menu.
- You can print small format chack plots to a local Windows printer by choosing Print Windows from the File > Print menu. You can enable wide-format inkjet printing from Océ Reprodesk Client software by purchasing a server license from your software vendor.
- You can save the entire job ).job file) to re-submit for printing at a later time with the same settings. Since the job contains only references to the actual drawing files, any changes made to the drawing will be applied when the job is re-submitted.
- You can publish files to an Océ Plan Centre digital plan room using the Publish toolbar button. If your reprographer is an Océ Plan Centre Authorized Host and sends you an e-mail invitation, you can login to view files and submit print orders online.
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When using Acrobat Distiller™ to create PDF files, be sure to set the following options:
Be sure to set the resolution for bitmaps used in your document to the following. The default settings are designed for viewing only and must be changed for proper resolution when printing.
Fonts are a key setting when creating your PDF files. Remember two fonts with the same name that are made by different manufacturers are different. So make sure the "Embed All Fonts" option is checked on to ensure your fonts will appear as intended.
3. Click Next. The Begin page appears:
4. Click My Computer, click Next. The Plotter Model page appears:
6. Click Next. The Drivers Information message appears:
7. Click Continue. The Import Pcp 
9. Select Plot to File.
10. Click Next. The Plotter Name page appears:
12. Click Finish.
2. Click on Plot Device:
3. Click on Plot Settings:
2. Select a language and click "OK" to begin the installation process.
3. Click "Install".
4. Click "OK".
5. Verify that your computer meets the minimum hardwre and software requirements. Reprodesk Remote (which is the version you will be installing) requires Windows 98 or newer, 128 MB RAM, Internet Explorer 5.5 or newer, and 60 MB of free hard disk space. Click "Continue" to proceed.
6. This is the welcome screen for the installation program. Click "Next" to continue.
7. Accept the conditions of the license agreement by clicking "Yes"
8. Enter a user name & company name and click "Next" to continue.
9. Click the radio button next to "Remote" and click "Next" to continue.
10. The only components you need to install are ApFtp and User Documentation. You may also install Acrobat Reader if you don't already have it.
11. Confirm the folder locations in which Reprodesk is to be installed. The default values are usually fine.
12. You can now specify which units will be used by default. Note that this can also be changed after the installation.
13. This window asks you to specify the name of the program folder that will be accessible from the Start menu. Just click "Next" to continue.
14 A progress bar will be displayed while the files are being installed...
15. You are now prompted to specify the location of the Reprodesk custom files. These files define the appearance of the order form and FTP parameters for transferring orders.
16. You are asked if you would like to configure ApFtp. Click "Yes" to continue.
17. Verify that ApFtp is configured as shown here. Note: the password is never displayed.
18. The installation is now complete. You may be asked to restart your computer at this point, select "Yes" and click finish to continue.
19. When you run Reprodesk for the first time, you must configure the default communication parameters. Go to the "Configure" menu and click "Defaults..."
20. Click on the "Communications" tab, and then click the "Add..." button.
21. In the "Add Communications Method" window, type "ApFTP" in the space under "Method Name:", then click the "Browse..." button to the right of the "Executable:" field.
22. Select the file "apftp.exe" and click "Open". 
23 You then return to the previous window, but this time "c:\ocerd\apftp.exe" is shown in the space under "Executable:".
Finally, when you're ready to send a job, you must select the communications method. To send a job, click the "Send Job" button.
Click the radio button beside "Modem" and select "ApFTP" from the pull-down menu. This selection will be remembered by the software, so in the future you'll only have to click "OK".
The "Job Information" window is where you specify all the details of your order.